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e-Facilitation of collaborative workshops: 1. Opening

April 27, 2021 Carmen Eckert Methods & Tools, SDC Experiences

Rating: none

Sharing practices to launch an event online

Sandra (Large)Portrait Carmen (2)

 

 

 

 

by Sandra Gentizon & Carmen Eckert – Knowledge-Learning-Culture Division SDC

For more than one year now, SDC collaborators have to find their way through online collaboration more than ever due to the corona pandemics. This means embracing a new “virtual paradigm”, and implies a significant change in our working culture & habits. 
Thus we decided to go on a learning journey for further developing our capacities of e-facilitation.
Through very hands-on and practice-oriented sessions, based on peer exchange we aim to enable all participants to have a truly collaborative attitude in their online interactions. 

“Facilitating in the virtual environment is not just doing what you are used to doing face-to-face but in front of a webcam.” Maggie Chumbley

In this blog series we are sharing our main learnings and we hope this inspires you to tell us about your insights and favorite lessons on e-facilitation. We are looking forward to your comments!

The first step of our learning journey focussed on the opening of an online workshop.

General Good practices to launch an event
The participants collected in a conversation café those practices they appreciate for starting an online event. The results were harvested on a padlet.

We found a general consensus in the added value of check-ins and of having a clear and shared working agreement. Also we collectively collected a number of practical ideas for check-ins.

Conversation_cafe_Harvest_Padlet_Session1

 

 

 

Conversation_cafe_Harvest_Padlet_Session2

 

Why do we do Check-ins?
continuing the conversation we further investigated on the purpose of check-ins with appreciative interviews:

  • Release tension
  • Activate participants
  • hosting
  • Centering
  • teambuilding
  • focus on purpose of the meeting and activate strength
  • test functionalities

Types of Check ins
In order to acheive the desired effect as a facilitator we have a variety of formats to chose from. In our micro learning participants apreciated particularly those approaches that allow for some humor, that are simple, that are personal but not too private.

Working agreements
The opening of a workshop is also the moment to agree on a working agreement.  In collaborative workshops all participants have a shared responsibility for the process and the results. Clarifying as early as possible the expected posture helps to manage expectations and reaching objectives through a shared process. Ideally the group adapts or even shapes some criteria they all agree on in order to have an agreeable and successful interaction during the workshop.

Our own working agreement looked like that:

working agreement

The inputs we can share today are the results of the collective intelligence that emerged from the group. Once more the outcome of this participative process exceeded our expectation. We also learnt a lot by facilitating and we are looking forward to continue the learning journey and the conversation with you in the comments.

Further Links

Link to slide deck

Intranet Group on Facilitation

Reflection on the added value of check-ins

Ideas for all sorts of ice breakers from the KS toolkit

How to connect a group without check-in

Links to other posts of the series

 

Organising your first webinar? Have a look at our new guideline

July 31, 2018 Blog Admin Methods & Tools, SDC Experiences

Rating: 4.7 out of 5

NadiaquadraticCesar Robles - square - 25 Jan 2018

 

 

 

 

 

 

Are you ready to organise your first webinar? Then get inspired by our new guideline ‘How to organise interactive webinars’. The guideline gives you a step-by step idea how to plan, design and promote your first webinar.

Nadia von Holzen, Learning Moments, Natalie Frei, SDC and Cesar Robles, Helvetas Swiss Intercooperation

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Going beyond presentations – what it needs to organize interactive webinars

May 01, 2018 Blog Admin Learning Elsewhere, Methods & Tools

Rating: 4.8 out of 5

Cesar Robles - square - 25 Jan 2018NadiaHaving engaging and interactive webinars that go beyond presentations needs more than technological solutions. It needs people who are curious and interested to use online platforms and the functionalities they provide; who are ready to take the time to plan their presentations in an engaging way. Blending face-to-face events with online solutions is part of Helvetas’ organisational culture thanks to the “Shareday” initiated and supported by the Experts of the Knowledge & Learning team. 

Cesar Robles, Helvetas and Nadia von Holzen, Learning Moments

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Organizing engaging webinars – division of roles

February 26, 2018 Natalie Frei Learning Elsewhere, Methods & Tools

Rating: 4.8 out of 5

Bertha_Nadia

The SDC Learning & Networking team has launched a series of blog posts on how to organise a webinar. After diving into crucial questions that must be clarified like in any face-to-face learning event, this blog post will focus on the division of tasks. Organizing and hosting a webinar needs a team of people focusing on different tasks: the coordinator and facilitator, the technical expert; the chat box facilitator and the presenter.

By Bertha Camacho, SKAT and Nadia von Holzen, Learning Moments

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How to organise your first interactive webinar

February 12, 2018 Blog Admin Methods & Tools

Rating: 4.8 out of 5

NadiaAre you keen to organize your first webinar?  Then this blog post is for you! The SDC Learning & Networking team launches a blog series on how to organise a webinar. There will be interviews with webinar cracks and testimonies from webinar aficionados sharing their experiences, tips and tricks. Next to insights from practitioners you will find links to resources helping you to get ready and bring your first webinar to life. In this first blog post you will discover that the crucial questions are not of technical nature but about purpose, process and people.

Nadia von Holzen, Learning Moments

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The secret behind interactive webinars that energize and inspire

July 20, 2016 Blog-Admin1 Learning Elsewhere, Methods & Tools, SDC Experiences

Rating: 4.9 out of 5

NadiaAre you planning to organize webinars? Then do what the Learning & Networking team did: We learned a great deal by observing how others designed their webinars. The webinar series on storytelling organized by Nicole Bittel from the Swiss Distance University of Applied Sciences were interactive and energizing. The secret: Focus on one topic, make it conversational and build in many interactive moments.

By Nadia von Holzen, SDC

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