The art of presenting and commenting reports: visualize information in an eye catching way

June 18, 2014 | Blog-Admin1 | Let's Talk Visual |


Rating: 4.5 out of 5

Pic3 You want to present a mid-term review, an evaluation or a budget? How can you show your colleagues and partners, what is really essential in your view? Matti Straub-Fischer, Changels




Being courageous

It requires courage to focus on the 2-3 most important things, when we are dealing with content relying heavily on text and numbers. But that is exactly what is needed for our colleagues – who are often just as limited in time as we are – to capture our findings and successfully collaborate with us in developing new strategies where needed.

To express pointedly what is important means being able to let go for the time being of whatever you deem less relevant. For example you can give information a funny and fresh touch by visualizing it with a red or green marker. This helps our partners to see the aspects that are truly relevant.

That is: what do you really want to discuss? Where do you see the need for effective action? What has to change?

Appreciative entry

In discussing a report, whether it is filled with Excel infographics or not, always begin with 2-3 things you are satisfied with. An appreciative entry is always good, because it shows our colleagues, that we acknowledge the value of their work, the framework and the project.

And then it takes the bold look at the essences: which 2-3 aspects do you want to emphasize? What are questions that come to mind? The art of commenting means for example to use colors or symbols (smileys, traffic lights, storm clouds) to highlight the points which you would like to have in the center of the conversation or the meeting. Visual “tagging”, e.g. with post-its, helps others to follow your thinking. The art of such meta-communication helps you to prepare quickly for a meeting or a presentation, without having to invest hours in the design of graphics.

Metaphors & analogies

The next stage in outstanding visualization is finding appropriate metaphors or imagery. Analogies from completely different living situations often help to look at a project from a new perspective and thus to realize what exactly the project needs for successful continuation.  

Have fun trying out till you achieve your desired effect!

Further Inspiration




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